Customer Login 
Streamline Workflows with Cloud-Based Biobanking LIMS Software
Biorepositories sit at the intersection of scientific discovery, donor privacy, and strict regulatory compliance — a demanding environment where manual processes and generic software simply cannot keep pace. Managing high-quality, fit-for-purpose biospecimens, associated metadata, and donor consent while protecting sample integrity and preventing unauthorized access requires a platform built specifically for biorepositories.
CloudLIMS is a cloud-based SaaS LIMS designed from the ground up for biorepositories of all sizes. It enables biorepositories to securely manage sample and donor data, enforce role-based access controls, meet regulatory compliance and quality standards, including ISO 20387:2018, HIPAA, EU GDPR, and 21 CFR Part 11, and generate the real-time reports that keep operations running smoothly. Because it is hosted entirely in the cloud, CloudLIMS eliminates the need for on-premise servers or dedicated IT staff — delivering enterprise-grade biorepository management with zero upfront infrastructure cost.
Watch BIRKA Biostorage's Digitization Journey with CloudLIMS
Sanguine Biosciences Transforms Biobanking with CloudLIMS | Customer Story
CloudLIMS: A Complete Biobanking LIMS Platform
CloudLIMS is a purpose-built, scalable, SaaS biobanking LIMS that evolves alongside your biorepository. Whether you are managing a small institutional collection or a large commercial biobank with thousands of specimens, CloudLIMS scales to support your data management, workflow automation, and compliance needs at every stage of growth. Cloud deployment means the platform is accessible from any location, any device, at any time — empowering distributed teams without the overhead of on-site infrastructure.
Measurable Benefits of Our Biobanking LIMS Software
Biobanking LIMS Case Studies
The University of Sheffield Automates its Biorepository Data Management Operations using CloudLIMS
Steven Haynes
Core Facility Manager - Genomics and Biorepository
The University of Sheffield
Nova Medical School Ditches Spreadsheets & Chooses CloudLIMS to Digitize Their Biobanking Operations
Saba Abdulghani
Ph.D Biobank Coordinator Comprehensive Health Research Centre NOVA Medical School New University of Lisbon Lisbon, Portugal
Achieve ISO 20387:2018 Standards with CloudLIMS’ Biospecimen Management Software
Centralize all internal and external documents — Standard Operating Procedures (SOPs), patient consent forms, quality records, and regulatory filings — within CloudLIMS. Track every document’s full revision history, assign documents for review and approval, and enforce access controls on confidential materials. Your biobank always operates from the latest approved procedures, with a complete audit trail to prove it.
Every movement of a biological material carries regulatory weight. CloudLIMS automatically records each custodian-to-custodian sample transfer — whether they are internal handoffs between departments or external shipments to collaborators — with timestamped, tamper-proof records.
Freezer malfunctions are a leading cause of sample integrity loss. CloudLIMS maintains detailed records of every instrument involved in biorepository operations, including manufacturer details, model and serial numbers, calibration schedules, and maintenance history. Automated alerts ensure scheduled calibration and maintenance events are never missed, keeping your freezers — and your accreditation — in good standing.
Staff competency assurance is a non-negotiable element of ISO 20387 accreditation. CloudLIMS tracks past, current, and upcoming training for every staff member involved in biorepository activities, along with their qualifications and competency assessments. Automated reminders keep personnel on schedule, and training reports can be exported in PDF or Excel format for audit submissions.
Create aliquots and derivatives from any parent sample, with automatic deduction of parent sample quantities to keep inventory accurate. CloudLIMS tracks the complete lineage of every specimen — from original collection through every downstream fractionation event — providing the full traceability necessary for regulatory inspection. You can also scan the parent barcode and instantly find all aliquots or derivatives obtained from the parent sample.
Assign storage locations and log samples directly from the Samples module. Use graphical storage views to manage hundreds of thousands of specimens across hierarchical freezer configurations, and filter stored samples by status, location, or aliquot association for rapid, precise retrieval. Barcode-based auto-assignment minimizes placement errors and accelerates accessioning.
Configure pre-defined workflows for each sample type and enforce staff to follow them and track deviations from SOPs. Automated workflow transitions reduce reliance on manual handoffs, closing the compliance gaps that arise when steps are done out of order.
Support reproducible biomarker testing within and between laboratories. CloudLIMS enforces the use of validated test methods and enables cross-laboratory result comparison, providing the documentation needed to demonstrate test validity in regulatory submissions and research publications.
Key Benefits of CloudLIMS - A Modern Biobanking LIMS System
Why CloudLIMS for Commercial Biorepositories?
Biological specimens have become an indispensable resource in biomedical research, creating rapidly growing demand for commercially available biospecimens. Commercial biorepositories play a critical role in the research ecosystem — collecting, processing, and distributing annotated biospecimens to contract research organizations (CROs), biopharmaceutical companies, medical institutions, and healthcare organizations.
Operating commercially requires biorepositories to handle high sample volumes efficiently while managing complex client relationships, multi-service billing, and regulatory requirements across multiple jurisdictions. CloudLIMS supports both physical and virtual commercial biorepositories with fully configurable modules for services management, client portals, invoice generation, and regulatory compliance — designed to scale as your client base and collection grow.
Meet Regulatory Compliance and Quality Standards While Following Biorepository Best Practices with Ease
Scientific Advisors
Dr. Jim Vaught
Ex Editor-in-Chief of Biopreservation and BiobankingDr. Jim Vaught spent 14 years at the U.S. National Cancer Institute (NCI), most recently as the Chief of the Biorepositories and Biospecimen Research Branch (BBRB) in the Cancer Diagnosis Program. He has been working in the field of biorepository and biospecimen science for over 20 years.
In 1999, he was one of the founding members of the International Society for Biological & Environmental Repositories (ISBER). He serves on a number of biobank advisory groups including the Telethon-Italy Genetic Biobank Network; the Biobanques Network (France) Scientific Board; and the Provia Labs (Boston) Advisory Board.
He is a member of the Board of Directors of the National Disease Research Interchange. He is Senior Biobank Advisor to the Shanghai Clinical Research Center.
In addition to ISBER, Dr. Vaught is a member of the American Association for Cancer Research (AACR), the American Society for Pharmacology and Experimental Therapeutics, the European Society for Biopreservation & Biobanking, the American Association of Blood Banks, and the American Association for Clinical Chemistry.
He is the author of over 70 peer-reviewed articles and book chapters. From 2006 to 2012 he was Senior Editor for Biospecimens and Biorepositories for the AACR journal Cancer Epidemiology, Biomarkers and Prevention.
In 2012 he became Editor-in-Chief of Biopreservation and Biobanking, the official journal of ISBER. He is currently a Senior Research Fellow at the International Prevention Research Institute (Lyon), and a consultant for a number of international biobanking activities.
Dr. Vaught is the President of ISBER for 2015-2016.
Marianne K. Henderson, M.S., CPC PMP
Division of Cancer Epidemiology and Genetics, NCI, NIH, DHHSMs. Henderson is the Senior Advisor for Division Resources and Biobanking in the Division of Cancer Epidemiology and Genetics of the U.S. National Cancer Institute, NIH.
She supports large program and contract management, and infrastructure planning for molecular epidemiology.
She is active in the International Society for Biological and Environmental Repositories (ISBER), serving as President 2011-12 and Chair, OAC 2012-2019, Science Policy, and Education and Training CoP.
She has received the ISBER Founders Award and the ISBER Distinguish Leadership and Service Award for her dedication to biobanking globally.
She is E&T Co-Chair of the WHO/IARC-led LMIC Biobank and Cohort Building Network (BCNet); she sits on the editorial board for Biopreservation and Biobanking.
Ms. Henderson is actively involved in large-scale biospecimen process improvements in operations, technology transfer, sustainability and repository automation.
Debra Leiolani Garcia
A Biobanking Operations ExpertMs. Deb Leiolani Garcia has been working in the field of biobanking for over 25 years. She earned her B.S. in Microbiology from San Francisco State University and an M.P.A. in Public Administration from University of California, Berkeley.
She served as the Operations Director of the NCI funded Central Operations and Data Coordinating Center (CODCC) of the AIDS and Cancer Specimen Resource (ACSR), a multi-site biobanking program which included 5 U.S. academic biorepositories and 1 located in South Africa for 20 years.
She has been an active member of the International Society for Biological and Environmental Repositories (ISBER) since 2000, serving in the president’s group for 3 years and currently serving as one of the co-chairs of the 2026 Shenzhen Global Biobanking Congress; chair of the Rising Stars: Next Generation Biobankers; and co-chair of the Biobank Awareness Task Force and Biobanking 101 and 201 workshops.
Ms. Garcia is also an active member of the Association of Southeast Asian Nations (ASEAN) Biobanking Feasibility Study Advisory Group. The focus of this group is to provide training on biorepository operational management, regulatory and ethical practices, and integration of biobanking best practices focused on the standardization and harmonization of protocols and procedures in the Southeast Asia region.
She is a co-author of 24 peer-reviewed articles and book chapters in biobanking operational and regulatory management.
Core Features of Biobanking LIMS Software
Testimonials From Our Biobanking Customers
More Customer Testimonials
"CloudLIMS is accessible anywhere, any time, as long as there is internet connection which allows more flexibility to use amongst our team. It is also configurable on multiple levels so no matter what kind of operations the end-user is running, CloudLIMS is more than likely to achieve your operational needs. Technical support is also supportive, ensuring the customer feels comfortable and competent using the application by consistent communication and regular meetings with fast response times too. There are a couple refinements that can be made, such as the arrangement of columns for some windows, the data types, and additional statuses (sample collected, sample picked up, sample received, etc) to track samples through its chain of custody/workflow.
It is also a solution to improve our workflow to reduce time manually updating databases, handwriting forms, and manually assigning codes to subjects and samples. With the implementation of CloudLIMS, we are able to have a much more seamless workflow with transparency throughout our entire facility on the chain of custody of samples, our inventory, the progress of our accruals to keep track of metrics, and much more."
"We have experienced CloudLIMS’ biobanking LIMS and are thoroughly impressed with its capabilities, ease of use, top-of-the-line security features, and affordability. The LIMS, packed with a wide range of complimentary services, has proven to be a flexible and scalable solution for managing our biorepository. What I find most remarkable about CloudLIMS is its ability to exactly mirror our freezers and everything within it. The product pricing is extremely competitive, especially given the level of functionality and support that they provide. Recently, we were in search of a LIMS for a multidisciplinary project we are embarking on, and we decided to use CloudLIMS once again, given that it has all the necessary features to align with our workflows and fulfill our data management, workflow automation, regulatory and quality management requirements. I highly recommend CloudLIMS to anyone looking for a secure, reliable, user-friendly solution for managing their biobank."
Olivia LeHeup Biospecimen Operations Manager
Synergy Bioresearch Core
USAGreat customer support and customization options
“We went through meetings with several different companies before deciding on CloudLIMS due to the customization they offer and number of services, I would definitely recommend them" Read the full review on Capterra Doris Standley Clinical Lab Supervisor, Visby Medical Inc.
USACloudLIMS saved us
“The ability to log sample storage locations and keep up to date inventory on our samples saved us so much time and effort. CloudLIMs is easy to use once you know how things work and their customer support is top notch." Read the full review on Capterra
Ariel Gonzalez COO, Allied Research Society
USAMultiple year review
“How organized the home hub is which makes finding specific data easier. The UI is nice on the eye which makes scrolling through easy." Read the full review on Capterra
Natalie Astraea Director, Lab Operations & EHS
Director, Analytical Biochemistry Core
Huntington Medical Research Institutes
USACore Resources Centralized with CloudLIMS
“CloudLIMS has significantly streamlined our biorepository and core laboratory operations, enhancing sample tracking, data management, and compliance. Its intuitive interface, customizable configuration, and data security have improved efficiency while reducing manual errors. The customer support team is highly responsive, and ensures seamless implementation. CloudLIMS has been instrumental in standardization across Core facilities, elevated quality control, and streamlined data delivery." Read the full review on Capterra Carolyn DoughertyBiospecimen Quality Manager
Synergy Bioresearch Core
USA
“We have thoroughly enjoyed using CloudLIMS as a inventory management tool for our biospecimen biorepository. We are excited to continue growing our biorepository utilizing this platform developed specifically for biobanking human specimens." Read the full review on googleBiobanking Resources
Trusted by Leading Biobanks Worldwide
Awards and Recognition
Frequently Asked Questions About Biobanking LIMS
What is a Biobanking LIMS?
A biobanking LIMS is a laboratory information management system designed specifically to manage biospecimens, associated metadata, patient consent records, and storage workflows while ensuring data security and regulatory compliance. Unlike generic LIMS platforms, a biobanking LIMS includes purpose-built functionality for CoC tracking, biospecimen genealogy, compliance and quality standards support, and PHI protection — addressing the unique operational and regulatory demands that biorepositories face.
How does LIMS software for biobanks improve sample management?
LIMS software for biobanks improves sample management by enabling efficient barcode-based tracking, automating accessioning and storage workflows, and providing real-time inventory visibility. This reduces manual errors, accelerates sample retrieval, and ensures every specimen has a complete, auditable history from collection through final disposal — eliminating the gaps and inconsistencies that plague paper-based and spreadsheet-driven systems.
Is CloudLIMS suitable for biorepositories?
Yes. CloudLIMS is a flexible platform designed to support both for managing human samples and for handling other sample types such as insect, animal, rock and other sample collections. Its configurable modules can be tailored to specific workflows, sample types, regulatory requirements, and scale of each organization.
What are the top features to look for in a biospecimen management system?
Key features to look for in a biospecimen management system include end-to-end sample tracking, barcode-based identification, real-time inventory management, and robust audit trails that support accreditation. Beyond these fundamentals, look for configurable workflows that adapt to your specific protocols, secure role-based access control, advanced search and reporting capabilities, donor consent management, and seamless integration with laboratory instruments and external systems such as EHRs and temperature monitoring systems. For more information, please read this article.
Why do biobanks need a dedicated LIMS?
Biobanks need a dedicated LIMS because their operational and regulatory requirements go far beyond what a generic laboratory or inventory management system can support. A purpose-built biobanking LIMS provides the specific functionality, compliance workflows, and audit capabilities that biorepositories require to operate safely, legally, and efficiently at scale.
How does a biobanking LIMS improve operational efficiency?
A biobanking LIMS improves operational efficiency by digitizing and automating sample tracking, standardizing workflows across all biorepository activities, and eliminating manual data entry errors. It provides real-time inventory visibility and enables fast, accurate biospecimen retrieval — allowing biobanks to handle significantly higher sample volumes with greater accuracy, consistency, and compliance confidence.