Seamlessly Manage Workflows using CloudLIMS, a SaaS, in the cloud Biorepository LIMS

Biobanks play a crucial role in the discovery of disease-specific biomarkers, drug discovery, and clinical and translational research. Large biobanks perform several activities such as sample acquisition, collection, sample preparation, storage, testing, analysis, distribution, etc. These activities have an impact on sample quality. Biobanks must maintain the quality of samples so that they are useful for research. Biobanks are also responsible for ensuring patient privacy. Hence, biobanks must safeguard Protected Health Information (PHI), manage patient consent, and ensure that biospecimens collected from patients are used for intended purposes only, for example, cohort studies, etc. Biobanks face numerous challenges, including managing biospecimens, associated metadata, and patient consent, locating stored samples, standardizing operational workflows, ensuring sample integrity, preventing unauthorized access to sensitive data, and following regulatory guidelines such as ISO 20387, HIPAA, EU GDPR, 21 CFR Part 11, audit trail, etc. CloudLIMS helps in securely managing sample and patient data, assigning role-based access to authorized users, following regulatory guidelines, removing data silos, and generating personalized reports. Being hosted in the cloud, CloudLIMS helps in minimizing operational costs for biorepositories and in ensuring data integrity and security.

CloudLIMS - A One-Stop Biobank Software

CloudLIMS is a purpose-built, scalable, SaaS, in the cloud LIMS and grows with your biorepository by supporting your data management, automation, and regulatory requirements. With a cloud solution, the LIMS can be accessed anytime, anywhere, is easy to deploy and enables biorepositories to quickly automate without the need to invest in IT infrastructure or personnel.

CloudLIMS customers have realized benefits in the following ways:

  • Automated workflows to meet regulatory compliance such as ISO 20387:2018, EU GDPR, HIPAA, 21 CFR Part 11, and ISBER Best Practices
  • A flexible data model to configure and accommodate specific requirements and avoid costly customization
  • Customizable modules for managing samples and their genealogy, tracking sample locations, freezer inventory, and managing shipment of samples when working with collaborators
  • Maintain a Chain of Custody to regulate the internal or external transfer of biospecimens from one custodian to another, thereby meeting compliance
  • Assign role-based data access to staff, preventing unauthorized access and maintaining PHI (Protected Health Information)

Easily Achieve ISO 20387:2018 Accreditation

Manage all internal and external documents, such as Standard Operating Procedures (SOPs), consent forms, track their revision history, assign documents for review, and control access to confidential documents.

Maintain an automatic Chain of Custody (CoC) to regulate the transfer of biological materials from one custodian to another.

Manage records of all equipment involved in biobanking processes along with their details, such as the manufacturer’s name, model and serial number, schedule instrument maintenance, and send out maintenance or calibration alerts, ensuring upkeep of equipment.

Manage records of past, ongoing, and upcoming training of each staff involved in biobanking activities, maintain a record of staff qualifications, and their competency. Additionally, you can notify staff about upcoming training(s), and generate custom training reports in PDF or MS Excel file format.

Advantages of CloudLIMS - A Complete Biobank Management Software

Follow Regulatory Compliance

Follow ISO 20387, EU GDPR, HIPAA, 21 CFR Part 11, and ISBER Best Practices.

Manage Specimens

Store annotated sample data, track samples using barcodes, maintain Chain of Custody (CoC), manage all aspects of sample genealogy, and access a complete history of each sample from accessioning to their final disposal.

Manage Sample Storage Locations

Create hierarchical storage units and view storage inventory graphically to manage storage locations of hundreds and thousands of samples, enabling quick and accurate tracking of samples. CloudLIMS can help assign samples to storage locations automatically based on barcodes.

Manage Patients and Other Sample Sources

Seamlessly manage various sample sources such as humans, plants, animals, etc. If you manage a human biobank, CloudLIMS can help you manage patient data and patient consent.

Follow Regulatory Compliance

ISO 20387
EU GDPR
HIPPA
21 CFR Part 11
ISBER Best Practices

Scientific Advisors

Dr. Jim Vaught
Editor-in-Chief of Biopreservation and Biobanking Stephen Goldman

Meet Us @

ISBER 2020 Regional Meeting & Exhibits

Booth 505

April 14-18, 2020 | Anaheim USA

CloudLIMS' Biorepository LIMS Functionality

Study Management
Define and organize a research study, associate it with samples, their source, study in-charge, import study records in a batch, and generate custom study reports.
Package & Shipment Management
Retrieve samples from a storage location and package them. Keep a track of the samples shipped to your clients and collaborators.
Inventory Management
Manage laboratory inventory such as kits, reagents, and other consumables used in biobanking activities, besides associating each inventory with samples, subjects, and custodians.
Services and Billing Management
Manage laboratory services such as sample purchase requests, sample storage requests, and create catalogs with defined pricing for each service offered by your laboratory.
Test Management
Manage tests and test results, analyze trends based on test results, maintain test Chain of Custody (CoC), track Turnaround Time (TAT), validate test results, and generate professional custom test reports. CloudLIMS facilitates interoperability by integration with third-party systems such as LIS, EMR, ERP, HIS, and equipment involved in biobanking activities.
Client Portal
Enable your collaborators to enter samples using the Client Portal. Samples can be entered using spreadsheets or by directly scanning the samples. They can place storage requests for multiple samples, attach notes or instructions for handling and download invoices. The portal offers a self serve facility, thereby enhancing customer service.

What Our Customers Say About Us

"We are very pleased to use CloudLIMS for managing multi-lab work-flows involving the collection of several different types of samples. With CloudLIMS's enhanced user group management and the unique configuration module, we could accommodate diverse work flows of six different types of labs into one single product. The access level control helps us manage data integrity. The complimentary data migration services were a big plus for us. It took the onus of uploading all the data off our shoulders and enabled us to get started with CloudLIMS without dedicated staff. I recommend CloudLIMS to whoever needs a LIMS solution for the life sciences."

University of California, Davis

- Dr. Danielle G. Lemay
Associate Professional Researcher, Genome Center
Head of Bioinformatics Initiatives
Foods For Health Institute
University of California, Davis


Case Studies

The University of Sheffield Automates its Biorepository Data Management Operations using CloudLIMS

The University of Sheffield is a globally reputed university renowned for its world-leading...
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Presentations

Harnessing Cloud Technology for Biobanking Informatics

Shonali Paul, COO, CloudLIMS;
TMC Biobanking Workshop 2017
Learn More >>

Publications

The State of Cloud-Based Biospecimen and Biobank Data Management Tools

Biobanks are critical for collecting and managing high-quality biospecimens from donors with appropriate clinical annotation...
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Posters

Empowering Biobanks to Comply with the EU GDPR for Personal Data Protection using a Cloud-based LIMS

Biobanks collect, process, store, and provide high-quality annotated biospecimens to researchers...
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Happy Customers

The University of Sheffield
Texas Tech University
University of California, Davis
Cedars-Sinai
National Institute of Mental Health and Neurosciences
Biomedical Research Institute
Allied Research Society
Gibbs Cancer Center & research institute
Cardiff University


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