Who Needs Third-Party Biobanking?

While biobanking is essential for all institutions that deal with biological samples, this may not be feasible in some situations. Consequently, this creates a need for third-party biobanks to bridge the gap in biospecimen preservation. Hospitals, clinical research organizations, pharmaceuticals and biotechnology companies that lack sufficient resources often need third-party biobanking services.

Institutions needing third-party biobanking may lack the following:

  • Sufficient technical know-how
  • Adequate infrastructure
  • Competent personnel
  • Sufficient funds
  • Adequate storage space and time

Third-party Biobanking Workflow

Receiving & Processing
Storage Requests

Collecting & Registering
Samples in a LIMS

Labeling Samples with
Barcodes or RFID Tags

Storing Samples & Recording the Storage
Information, Taking Data Backups

Monitoring Parameters Inside
& Around Storage Units

Generating Custom Storage
Reports on Demand

Checking-out Samples
Upon Customer Request

Generating Invoices &
Sending them to Clients

Benefits of Storing Samples in Third-party Biobanks

Some of the benefits third-party biobanks offer are as follows:

  • Eliminates the need to invest in biobanking infrastructure
  • Eliminates the need to hire new staff or train existing ones
  • Preserves limited resources such as funds and physical space
  • Eliminates compliance & audit risks associated with biobanking

CloudLIMS Offers the Following Features for Third-party Biobanks

CloudLIMS, a biospecimen management system, is specifically designed to meet the specific needs of third-party biobanks. It is 100% cloud-based and highly secure, making it possible to access the data digitally at any time or place. CloudLIMS manages the entire life cycle of samples and their associated data from end to end.

Here are the CloudLIMS features that make this possible:

Manages samples while maintaining a history of each sample from the point of collection, storage, transportation, to discarding samples on demand

Manages storage inventory such as freezer capacity, samples stored and empty locations and generates custom storage reports

Prevents unauthorized access and restricts access as per user roles to maintain the integrity of samples and data

Tracks the activities of users accessing the samples as long as the samples are in possession of the biobank

Manages sample genealogy by creating aliquots and derivatives from parent samples

Tracks samples using barcodes and enables label printing

Raises timely alerts related to sample expiry, freeze-thaw count, inventory quantity

Manages and schedules staff training, generates training competency matrix, enables biobank managers to assign tasks based on staff competence

Manages and controls access to latest documents, policies, and SOPs and archives obsolete versions of documents

Supports filter-based (barcode and contextual) sample search to quickly locate samples of interest

Facilitates resource management by keeping a track of reagents, consumables and other inventory items

Supports powerful reporting by creating and sharing advanced sample and storage reports

Prevents unauthorized access by supporting OTP and password-based login for two-factor authentication

Enables biobank managers to assign full access or view-only access to multiple user groups for accessing samples or storage inventory

Reports the freezer occupancy and the empty slots enabling optimal utilization of storage

Enables clients to place and track storage requests, import samples in a batch along with associated data, and download invoices from the client portal

Compliance for Third-party Biobanks

Compliance with biobanking standards can improve the quality and integrity of biospecimens together with their associated metadata. Therefore, third-party biobanks must demonstrate compliance to instill confidence in their clients. To achieve this, they must adhere to the following regulatory guidelines:

ISO 20387
21 CFR Part 11
ISBER Best Practices
NCI Best Practices

Meeting compliance for third-party biobanks involves controlled data and document access, evaluation, quality and record management which can be supported easily with CloudLIMS’ biospecimen management system.

Why CloudLIMS?

CloudLIMS is an all-in-one cloud-based biospecimen management system offered as SaaS. It integrates seamlessly with third-party biobanking workflows. It is tailored to support biorepositories throughout the life cycle of their biospecimens. Furthermore, it enables third-party biobanks to manage sample metadata, automate workflows, meet regulatory compliance and follow best practices with ease.

CloudLIMS offers the following unique benefits:
  • It can be deployed in less than a week
  • It enables simple and fast automation of biobanking workflows and services
  • It is easy to configure without having to incur extra costs on customization
  • It supports regulatory compliance from end to end
  • It minimizes operational costs for biorepositories and drives efficiency
  • It is disaster-proof and maintains data backups automatically to prevent data loss
  • It can be accessed from anywhere at any time because it is 100% cloud-based and secure

CloudLIMS Helps Ensure the Quality and Security of Your Samples and Data at All Times

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What Our Customers Say About Us

"We wanted to upgrade, digitalize, and automate our inventory system workflows and further streamline our highly complex sample management processes. After deploying CloudLIMS, we are able to manage all types of incoming and outgoing samples more securely and efficiently, to ensure complete sample traceability, and to locate stored samples seamlessly. The CloudLIMS team configured the product to mirror our storage inventory and workflows. I am so happy with CloudLIMS' support and services!"

BIRKA BioStorage AB

Mr. Hussein Ismail
CEO and Vice President
BIRKA BioStorage AB

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