Seamlessly Manage Food and Beverage Testing Workflows using CloudLIMS, a SaaS, in the Cloud Food and Beverage LIMS

Analytical testing of food and beverages is important to ensure food safety, prevent food fraud, and assure the quality of food products. Food testing laboratories perform several tests on food, supplements, beverages, produce, packaged food, feed, and more. These include tests for pesticide residues, herbicides, pathogens, routine organisms, mycotoxins, allergens, food contaminants, antibiotics residues and veterinary drugs in animal origin food. Whether your laboratory is an in-house testing laboratory or a third-party contract laboratory, accurate and reliable reporting of test results is important to ensure consumer safety.

Some of the major challenges faced by food and beverage testing laboratories:

  • Following regulatory guidelines, such as ISO/IEC 17025:2017, FSMA, HACCP, and state and local regulations.
  • Managing QA/QC processes and recording associated data.
  • Accurate flagging of out-of-specification results.
  • Ensuring complete traceability from raw materials to finished products.
  • Automating workflows to minimize turnaround time and maximize efficiency.
Food and Beverage Test Results

A Schematic Representation of a Food & Beverage Testing Laboratory Workflow

Receiving Test
Request

Receiving
Samples

Batch Accessioning
of Samples

Assigning Barcodes
to Samples

Storing
Samples

Processing
Samples

Conducting
Test(s)

Flagging of
Out-of-Limit Results

Validating and
Approving Test Results

Generating CoA
or Test Reports

Sharing
Test Reports

Sharing Invoice(s)
with Customers

Disposing
Samples

CloudLIMS - A Rapid Deploy Food and Beverage LIMS for In-house and Third-party Contract Laboratories

The food and beverage industry is highly regulated. CloudLIMS is pre-configured to support custom workflows of both third-party contract laboratories as well as in-house testing facilities, making it a highly flexible LIMS. CloudLIMS helps manage a myriad of tests, including microbiological tests, pesticides, herbicides, allergens, performed on a variety of food matrices, including raw materials and ready to eat products. CloudLIMS can be used by laboratories of any size, right from small contract laboratories with a single user to large laboratories having multiple concurrent users at disparate geographical locations. CloudLIMS allows multiple sites to consolidate data, thereby helping laboratories to follow HACCP and FSMA guidelines.

CloudLIMS customers have realized benefits in the following ways:

CloudLIMS can be accessed anytime, anywhere, is easy to deploy, and enables food and beverage laboratories to quickly automate workflows without the need to invest in IT infrastructure or personnel.

  • Meet regulatory guidelines and standards such as ISO/IEC 17025:2017, FSMA/FDA, HACCP, GLP, 21 CFR Part 11, and state and local regulations.
  • Ensure complete traceability of samples back to original raw materials and finished products.
  • Manage Quality Assurance (QA) and Quality Control (QC) processes seamlessly to generate valid, accurate, and reliable accurate test results.
  • Configurable forms to manage samples, tests and their results, lab inventory, track service requests, and manage package and shipment of samples.
  • Maintain a read-only audit trail to track all laboratory activities along with a date and time stamp.

Certificate of Analysis (CoA)

CloudLIMS facilitates easy configuration of reporting templates, enabling you to generate custom Certificates of Analysis (CoA) to meet the reporting requirements of your customers and regulatory bodies. The CloudLIMS team can configure an unlimited number of CoAs or reporting templates at no extra charge. You can simply send us your preferred CoA format and we can quickly configure it in CloudLIMS.

Certificate of Analysis

Food and Beverage LIMS-Certificate of Analysis

Easily Achieve FSMA and ISO/IEC 17025:2017 Accreditation

You can send out multiple test results for validation and approval before releasing the reports to your customers.

Food & Beverage LIMS Quality Assurance (QA)

Manage Quality Control (QC) samples and their test results. You can compare the results of the QC samples with the test samples to identify analytical errors. You can analyze trends across a set of QC samples, enabling you to monitor variation in test results and take corrective actions.

Food & Beverage LIMS Manage Quality Control (QC) Processes

Manage training, educational qualifications, experience, and competency records of laboratory staff and regularly monitor their performance. This helps laboratory managers to assign analytical tasks only to the trained and competent staff, assuring the quality of analytical results.

Food & Beverage LIMS Manage Training and Competency of Staff

Manage records of analytical instruments, schedule instrument calibration, and record preventive maintenance data. CloudLIMS helps you maintain calibration and maintenance history, and records of functional checks performed before use of instruments, thereby preventing the use of outdated instruments.

Manage Instrument Calibration and Maintenance

Manage documents, such as laboratory documents, manuals, and SOPs, track their revision history, and ensure document control. CloudLIMS helps ensure that laboratory personnel refer to the latest version of documents at all times. Furthermore, CloudLIMS helps assign document access privileges to personnel based on their roles, preventing unauthorized use of documents.

Food & Beverage LIMS Software Manage Documents



Advantages of CloudLIMS - A One Stop Food & Beverage LIMS Solution

Client Portal

A secure, self-serve client portal to help your customers track the test status in real-time and to enable you to deliver CoAs and invoices to an unlimited number of customers. The client portal helps in reducing turnaround time and enhancing laboratory efficiency.

Manage Laboratory Services and Billing

Manage laboratory services, such as test requests, and create catalogs with defined pricing for each service or package offered by your laboratory. You can automate the processing of test requests once they are placed by your customers, thereby minimizing turnaround time and enhancing operational efficiency. Furthermore, you can also generate invoices or import invoices generated using any third-party billing software in CloudLIMS.

Manage Samples

Register individual samples and sample batches with unique IDs and maintain a Chain of Custody (CoC). You can track samples or batches throughout the sample life-cycle, enabling you to trace the batches that do not conform to the required standards. Furthermore, you can maintain a genealogy to ensure the traceability of raw materials and intermediate products utilized in the food manufacturing process. You can generate barcodes for samples, scan barcodes to quickly import samples in CloudLIMS, and print labels.

Manage Tests and Test Results

Manage various in-house or contract lab tests, such as microbial tests, tests for moisture content, acid value, food allergens, maintain test CoC, and track turnaround time to monitor laboratory efficiency. You can configure flagging sets to automatically flag results having out-of-specification experimental values. You can import multi-analyte test results from a file and generate professional custom Certificates of Analysis for result reporting.

CloudLIMS Integrations

Food and beverage testing laboratories receive hundreds of samples on a day-to-day basis. Manual transfer of analytical data of thousands of samples from analytical instruments to a LIMS is error-prone and reduces laboratory efficiency. For minimizing the test turnaround time, it is important to automate the data transfer process. CloudLIMS can be seamlessly integrated with simple and complex analytical instruments for bi-directional data transfer, thereby reducing turnaround time and eliminating chances of transcription errors. Furthermore, it can be integrated with third-party software products for downstream analysis.

Instrument Integration with CloudLIMS

How Does CloudLIMS Support Instrument & Software Integrations for Food and Beverage Testing Laboratories?

CloudLIMS supports integration with analytical instruments and software through the following methods:

  • Instrument Integration:

    CloudLIMS is preconfigured to seamlessly integrate with analytical instruments, such as GC/MS, LC/MS, FTIR, NMR, SEM/EDS, pH meters, balances, for bi-directional data transfer. CloudLIMS’ REST Application Programming Interface (API) enables developers to read and write data from/to an analytical instrument, ensuring data integrity and minimizing turnaround time.

  • Software Integration:

    CloudLIMS' Rest API is preconfigured to support integration with ERP, and third-party billing software, such as QuickBooks. This enables laboratories to seamlessly manage day-to-day business activities and customer relations.

Follow Regulatory Guidelines and Standards

CloudLIMS' Food & Beverage LIMS Solution Functionality

Manage Inventory
Manage laboratory inventory, such as reagents, to track their usage during analysis. You can import inventory records from a file and edit multiple inventory records simultaneously. Furthermore, you can associate each inventory item with samples and tests. You can set up alerts for the replenishment of inventory when the stock falls below a certain level or quantity.
Manage Packaging and Shipment of Samples
Generate custom package slips to ensure proper labeling of outgoing packages. You can assign a unique ID to each shipment, associate samples with each shipment, and track shipment of samples to third-party contract laboratories to ensure complete traceability.
Trend Analysis
Generate a trend analysis report for multiple attributes of an analyte across a set of test results. You can define the shape and color of the data points, style and color of the data line for each attribute, enabling you to create a professional report. The trend analysis helps you to monitor variation in results and take corrective actions.
Manage Customers
CloudLIMS allows you to seamlessly manage an unlimited number of customers along with their name, contact information, and mailing address. You can set login credentials for each customer. You can also import customer records from a file for batch entry of records.


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What Our Customers Say About Us

"In EJADA labs, we are testing different types of samples to check the quality of the animal feed products, food, water, and oils. We decided to deploy CloudLIMS to maintain quality standards and to streamline our analytical lab operations as we are approved by ISO 17025. The CloudLIMS team configured the product and reporting templates to fast-track the onboarding process. They specifically developed a unique sample identifier system to help us maintain year-wise logs. We are particularly impressed by CloudLIMS' flexibility and post-sales support."

University of California, Davis

Labs Manager
EJADA Labs
Kingdom of Saudi Arabia

"Our decision to implement CloudLIMS was validated when our lab was able to quickly turn around samples. With our operations streamlined, we have significantly improved our ability to provide our clients with more timely testing results. I'd say CloudLIMS is the most affordable full featured sample management tool on the market with data backups, hosting, loading of existing data and technical support all built into the product price. CloudLIMS team has done a great job!"

BevTrac Mobile Quality Systems LLC

Mr. Robert Tracy
Proprietor
BevTrac Mobile Quality Systems LLC

Talks

Preparing for an ISO 17025 Audit: What to Expect from a LIMS?

ISO/IEC 17025:2017 is an international accreditation used to standardize the practices of testing laboratories...
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Case Studies

CloudLIMS for Quality Assurance & Quality Control Services in the Food and Beverages Industry

BevTrac serves the wine industry by providing a laboratory that conducts...
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Publications

Is Your Food Testing Lab Prepping for an ISO/IEC 17025 Audit?

With the increasing globalization of the food industry, ensuring that products reaching consumers are safe has never been more...
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Posters

Leveraging a Cloud-Based LIMS to Meet FSMA Requirements and Drive Automation in Food Testing Laboratories

Food adulteration has become one of the most concerning health issues across the globe...
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Happy Customers

MS Bioanalytical
JBS Pork
Ejada Labs (Feedco)
Natural Wellbeing
BevTrac


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