Capturing, collating and integrating diverse data generated from translational research and testing laboratories is crucial for patient prognoses. Furthermore, systematizing sample relevant clinical data—including patient pathology information—in a reliable and compliant environment is imperative for healthcare providers to ensure patient privacy. Managing thousands of records per industry standards using spreadsheets, notebooks and other paper formats is arduous and error-prone. The underlying reason for such complexity in record keeping is the fragmented diagnostic and treatment procedures that involve a multitude of operational steps such as enrolling patients, registering their demographic and medical information, sample accessioning, storage, performing tests and reporting test results. The best way to reduce administrative efforts and unlock workforce potential is to adopt an appropriate automated system that can expedite accurate data storage, sorting, retrieval and reporting, while adhering to the regulatory guidelines. Above all, the more efficient a lab is in managing its data, the more productivity it acquires.
CloudLIMS offers complete laboratory data management assistance with its user-friendly software: CloudLIMS. These uniquely designed software products are equipped with a dedicated Subjects module that assists in recruiting patient and associated sample data effectively. Using this module, new patient records with their personal and healthcare information can be recorded. Different samples collected from the patient can be registered and associated with the patient record. CloudLIMS feature role-based user access by masking sensitive patient data, that helps maintain Protected Health Information (PHI) of patients in a HIPAA compliant environment.
Step 1. ORGANIZE SUBJECT OR PATIENT RECORD:
Using the Subjects module you can categorize subject types (such as children, middle aged, etc.) to manage your patient data. For each type, configure the subject form with the required attributes per your standard operating procedures. Using the Application Settings, you can restrict access to sensitive attributes and ensure patient privacy. Only authorized users with access privileges can view, add or edit data in the Subjects module.
To add a patient record:
To batch import patient records:
To edit a patient record:
To delete a patient record:
To export a patient record(s):
Step 2. ADD AND ASSOCIATE SAMPLES WITH A PATIENT RECORD:
Here is how samples collected from a patient can be registered and linked to the patient record in the Subjects module.
Click here to learn how you can create aliquots and derivatives for these samples.
Alternatively, if you have already added the samples from the Samples module and need to associate them with a patient, here is how to do it: