CloudLIMS Version Upgrade

CloudLIMS Version 1.87 Released

The new version includes the following:

  • Training Module: Managing training and competency records of laboratory personnel is an important requirement of ISO/IEC 17025:2017, an international standard that specifies the general requirements for the competence of testing and calibration laboratories across the globe. To produce high-quality test results, it is important to ensure that only trained and competent staff performs analytical tests. The new Training management module of CloudLIMS enables laboratories to schedule and plan staff training. You can add, edit, and delete training records of laboratory personnel. While adding training records, you can add the start and the end date of training, the status of training, name of the trainer, and associate staff who would undergo the training. You can send email notifications to staff regarding the training schedule or training cancellation to keep them informed. You can batch import multiple training records from a file, reducing the time and efforts involved in manually entering the records. For each training record, you can mark the competency of staff who participated in the training. This helps laboratory managers to quickly identify staff members who are competent to perform an analytical test. Additionally, you can generate custom training reports in PDF or MS Excel file format in the preferred layout. You can assign role-based rights to laboratory users for adding, editing, or deleting training records, and for marking staff competency. Furthermore, you can select other laboratory users to notify them regarding the upcoming training, changes in the existing training schedule, or any updates regarding the staff competency. The new module helps laboratory managers ensure that only trained and technically competent staff perform analytical tests, enabling testing laboratories to better meet the resource requirements of ISO/IEC 17025:2017.
  • Validate Inventory for Kits: CloudLIMS automatically validates the current quantity of inventory items while creating kits or importing kit records from a file. This functionality helps laboratories ensure that there is sufficient inventory available to create kits.
  • Calculate Time Duration: The new version allows you to configure an attribute to calculate the time duration from a specified date to the current date and to stop the calculation if required. For example, you can configure an attribute to calculate the age of subjects or patients based on their date of birth. Similarly, you can configure another attribute to cease the age calculation in case of the death of patients. This functionality is particularly useful for biobanks and clinical laboratories where the age of subjects or patients needs to be updated with time.
  • Copy List Type Attributes: While batch editing sample records, you can now copy values of list type sample attributes and automatically update other sample records. This functionality enables laboratories to quickly update sample records having list type attributes, saving efforts and time.

CloudLIMS Version 1.86 Released

The new version includes the following:

  • Send Documents for Review: You can now select one or multiple approvers for a document, send out the document for review, and publish it after approval. This functionality helps testing laboratories to establish control over documents, enabling them to better meet the management system requirements of ISO/IEC 17025:2017 compliance. Unless approved, the document is not made available for association with a sample or a test. CloudLIMS automatically sends an email notification to each reviewer when a document is sent for review. Each reviewer can either approve or reject the document and enter their comments. The review status and comments are posted to the review log. After the document is approved, it can be published and associated with a sample or a test. This functionality ensures that each document is reviewed and approved by authorized personnel and the laboratory personnel does not refer to an obsolete document.
  • Batch Edit Inventory Records: You can now edit multiple inventory records at the same time using the batch edit functionality, thereby saving efforts. You can select the attributes to edit and save the selected attributes as a template for future use. While batch updating records, you can sort the records based on an attribute, for example, item ID. Furthermore, you can also scan barcodes to add new items to your inventory.
  • Assign User Group Permission to Access Subject Records: The latest version of CloudLIMS enables the master administrator to assign permission to user groups for accessing subject records. The access permission applies to a user group, and not to individual users. You can provide no access, view-only access, or full access to a user group. This functionality allows only authorized personnel to access subject records, thus safeguarding sensitive patient data for complying with HIPAA and for working with PHI.
  • Test Report Enhancement: You can now include up to 3 headers in your test report. The headers are automatically repeated on each page of the test report. You can also select your preferred header template for reporting test results, thereby enhancing reporting flexibility.
  • Improved Context Search Functionality: You can now filter test records based on the test validation status, enabling testing laboratories to quickly trace records which are approved, reviewed, or rejected.
  • Automatic Status Update of Kits: When a kit is associated with a sample or a subject, the status of the kit is automatically updated as consumed. This functionality helps ensure that users do not have to manually update the status every time a kit is used for sample testing or is associated with a patient, thereby eliminating chances of errors. The auto-status update also ensures that the kits are replenished on time.

CloudLIMS Version 1.85 Released

The new version includes the following:

  • Enhanced Test Validation: Test validation is an important requirement of ISO/IEC 17025:2017 compliance. You can now send test results to a reviewer for validation prior to sending it to an approver. This functionality helps to streamline and strengthen the test validation process, thereby assuring the final test results. The latest version of CloudLIMS enables you to configure a test review process, select a reviewer for each test, send out multiple tests for review, and track the review status. CloudLIMS sends an email notification to the reviewer. The reviewer can write remarks and their observations before the test results are sent to the approver for final approval.
  • Test Report Enhancement: You can now include only those analytes in the test report for which results are available. For filtering analytes based on their attribute results, you can select a default analyte attribute, for example, observed value, or a user-defined attribute. This functionality enables specific reporting by enabling you to include only the analytes for which results are available for the selected analyte attribute. Furthermore, you can configure the analyte attribute selection as a test report template for filtering analyte records every time you generate a report, thereby saving time.

    You can now configure test preferences to repeat the sample information for multiple values or tests while exporting a test report in MS Excel format. Additionally, you can now choose to align an image to the center or side of a report.
  • Track Document Folder Revision History: The latest version of CloudLIMS enables you to automatically record a detailed history of each folder created using the document management module. The folder history records each activity, such as the renaming of a folder, using a unique activity ID and a date and time stamp. Furthermore, the folder history helps in monitoring folder updates and provides all pertinent details, such as the date and time of folder creation or replacement, the original and the current value of the folder attribute, the staff who created or updated folders, the reason for folder creation or update if any. All the activities are also recorded under the audit trail, which is crucial for internal and external audits.
  • Add or Update Remarks for an Attachment: You can now add or update remarks for an attachment or a document, without opening or editing the document, thereby saving time. This functionality is applicable across all the modules of CloudLIMS.

CloudLIMS Version 1.84 Released

The new version includes the following:

  • View Instrument Calibration and Maintenance History: You can now get a single window view of the calibration and maintenance history of each instrument and its component. Instrument calibration and maintenance details, such as the name of the technician who performed calibration or maintenance, the last and the next calibration or maintenance date, calibration or maintenance results, are recorded in the history. This functionality is particularly useful in ISO/IEC 17025 audits, enabling you to generate calibration and maintenance reports of each laboratory equipment for submission to regulatory authorities.
  • Include Subject Attributes in Sample Barcodes and Labels: For two-dimensional sample barcodes, you can now include subject attributes, in addition to sample attributes. Similarly, while configuring labels, you can choose to include subject attributes and print them on the label. This functionality is particularly useful for biobanks and clinical laboratories enabling them to include patient data while generating barcodes and printing labels.
  • Print Circular Labels: You can now configure and print circular labels for samples, kits, and lab inventory. You can specify the label orientation, the margin between the primary rectangular and secondary circular labels, and the diameter of the circular label. This functionality provides flexibility to print labels of preferred shape and size.
  • Set Sample Pull-out Alerts: You can set reminder alarms to receive timely alerts if a sample approaches the specified pull-out date. Additionally, you can configure CloudLIMS to send email alerts to the master administrator and other designated users, thereby ensuring that a sample is pulled out on time for quality check. This functionality is particularly useful for laboratories performing stability tests to determine the quality of a sample as per their stability protocol. It helps laboratory managers ensure that a sample is of high-quality before it is sent to a customer for testing or used for research.
  • Enhanced REST API: The latest version of the REST Application Programming Interface (API) includes a context search functionality for reading data from CloudLIMS. You can now refine a search in the REST API using Boolean operators (AND, OR) and relational operators (less than, greater than, equal to) while reading data from CloudLIMS. You can select multiple attributes associated with a module type and use a combination of operators and search ranges to refine the search. The filter parameters help in displaying more meaningful results.

CloudLIMS Version 1.83 Released

The new version includes the following:

  • Generate a Comprehensive Test Report: You can now generate a comprehensive test report containing results of all the tests performed on a sample. The report can be further expanded to include multiple samples and the tests performed on them. The tests may belong to different test groups and have different test codes. This functionality enhances the reporting flexibility, thereby enabling testing laboratories to meet diverse reporting requirements.
  • Improved Test Report Template: You can now set the font color and background color for report title and subtitle, column headers and section headers. The new version provides you greater flexibility in choosing the position of an image while generating a test report for a single sample. You can choose to include an image beside the client table, the test table, the sample table, the subject table, or the results table. In the sample information section, you can choose the inline view if you would like to report sample values next to the attributes. The text wrapping functionality enables you to define the character length after which you would like to wrap the text for various sections, such as client information, sample information, analyte and results, test and other information, etc. You can include a test result tag, for example, pass, fail, N/A, or a user-defined tag, for each sample test result. The enhanced test report template enables you to make several formatting changes to your test report, rendering it a more professional look.
  • Include Doughnut Chart in Test Report: You can represent analyte test results using a doughnut chart for quick data visualization. You can include either annotations or both annotations and legends in the doughnut chart. You can select an analyte attribute, for example, observed value, to represent each slice. You can also select an analyte attribute, for example, analyte ID or analyte name, to label the slice. Furthermore, you can define the size of the chart per your reporting requirements.
  • Improved Context Search Functionality: The new version enables you to perform advanced context search using Boolean operators (AND, OR) and relational operators (less than, greater than, equal to) in order to refine search results. You can select multiple attributes associated with a module type and different combinations of operators and search values to narrow down the search. This functionality enables you to view filtered and more meaningful search results in order to analyze data.
  • Configure Dependency for Auto-Calculation of Complex Test Results: You can now configure a correlation between a controlling analyte attribute and a dependent analyte attribute. To configure dependency, you can select one of the three categories, mapped value, replica, or formula expression. The mapped value category is for mapping controlling analyte attribute with the dependent analyte attribute. The replica category is for copying the value of controlling analyte attribute to dependent analyte attribute. The formula expression category is for defining a unique formula expression for dependent analyte and attribute. This functionality enables the auto-calculation of complex multi-analyte test results, saving time and eliminating manual errors.

CloudLIMS Version 1.82 Released

The new version includes the following:

  • Manage Documents and Exercise Version Control: Document management is an essential requirement of ISO/IEC 17025:2017 regulatory compliance, applicable universally to testing laboratories. The compliance requires testing laboratories to establish procedures to control and securely manage important laboratory documents such as Standard Operating Procedures (SOPs), validated standard test methods, drawings, manuals, normative reference documents, or any instructive document that laboratory personnel may need as a reference from time to time. The latest version of CloudLIMS is equipped with a new document management module that enables efficient management and indexing of laboratory documents, both internal and external. You can either add a single document or a folder, which in turn may contain multiple documents. You can view the properties of each document or folder such as the folder or document ID, date and time of document creation or modification, custodian information, etc. You can assign role-based document access rights to laboratory personnel and enable them to securely access important documents, without any apprehension of document loss or misplacement. You can exercise version control which helps in tracking the revision history of documents, which is crucial for internal and external auditing and reporting. The document revision history helps in monitoring document updates and provides all pertinent details such as the date and time of document replacement, version number, the staff who updated documents, the reason for document update or replacement if any. This eliminates any chances of referring to obsolete documents. Furthermore, you can delete documents that are irrelevant, invalid or are no longer in use.
  • Associate Documents with Tests and Samples: You can associate one or multiple documents with each sample or test type. All samples or tests present under the type get associated with the selected documents. This functionality enables authorized personnel to quickly access documents for a specific test or sample type.
  • Set Test Turnaround Time Alert: You can set reminder alarms to receive timely alerts if the Turnaround Time (TAT) of a test approaches the threshold TAT. Additionally, you can configure CloudLIMS to send email alerts to the master administrator and other designated users. This functionality enables laboratory managers to take necessary measures in order to complete a test under the threshold time, thereby enhancing laboratory efficiency and maximizing customer satisfaction.
  • Configure Catalogs Containing Different Test Types: You can now configure catalogs to associate with multiple test groups and test codes, enabling you to create unique testing packages for your customers. Furthermore, while configuring catalogs, you can select your analytes of interest to be associated with each test group and test code. In the Services and Billing module, you can now associate multiple catalogs with each test request, providing you the flexibility to add custom test requests based on the requirements of your customers.

CloudLIMS Version 1.81 Released

The new version includes the following:

  • Kits Module: Create kits, manage stock and track shipped kits to facilitate sample collection from multiple sites with this new module in CloudLIMS.

    You can configure inventory templates for each kit type, with a defined set of consumables and reagents, and their counts. While creating kits, the templates triggers an automatic deduction of the inventory items from the stock. You also get automatic alerts when the supplies need to be reordered.

    Create unlimited Kit types and customize the contents of a kit based on the requirements of your testing sites without having to manually select the items from the inventory. Associate the kits with an outgoing package to monitor shipping.

    Additionally, you can generate a comprehensive custom report to include records of kits, their components and their shipping status in a PDF or MS Excel file format, for your audits.

  • Sample Filters: Run a quick search based on the status of sample - Stored, Received, Checked out, Expected, Disposed of, and now, the expiration status. Any specific search criteria can be saved and set as default to view samples from the database. It can be edited easily, to see the desired samples.

CloudLIMS Version 1.80 Released

The new version includes the following:

  • Manage Instrument Calibration and Maintenance Data: Instrument calibration is essential for traceability of reported test results and to ensure the accuracy of test results. ISO/IEC 17025:2017, regulatory compliance applicable to all testing and calibration laboratories, mandates maintenance of detailed calibration records of all analytical equipment that can influence laboratory test results. The records shall include an identity of the equipment, serial number, model number and manufacturer of the equipment, the current location of the equipment, dates of the last and the next calibration and maintenance, the period of validity or warranty, etc. The latest version of CloudLIMS is equipped with an Instrument Calibration & Maintenance module to maintain a record of laboratory instruments and information of their calibration and maintenance history. You can configure a new type of equipment and batch import records of all laboratory equipment and their components from a file. You can set calibration and maintenance reminder alarms to ensure timely calibration. Furthermore, if any equipment or its component is no longer in use, it can be marked as inactive. Additionally, you can generate a comprehensive custom report containing records of equipment and their components, in PDF or MS Excel file format, which is required during audits.
  • Exponential Notation of Numeric Values: You can now configure CloudLIMS to represent numeric values in exponential format. The exponential notation of numeric values simplifies the representation of numbers that are either too big or too small to be conveniently written or reported.
  • Flexible Flag Configuration: For qualitative and quantitative tests, you can configure flags for each flagging set, providing greater flexibility to flag abnormal test results based on the selected flagging set. For quantitative tests, you can rename the default flag names to match the standard flags you use, preventing them from being overlooked.
  • Enhanced File Attachment Limit: You can now attach up to 10 files with each record across all modules. This enables quick access to a larger number of documents such as Standard Operating Protocols (SOPs), laboratory developed methods, experiment notes, images, consent forms, whenever required.
  • Import Study Records in a Batch: Batch import of the study records from a file is now possible with CloudLIMS. This functionality reduces the time, errors and effort involved in entering the records manually. The study related data such as study status, created date, in-charge ID, and the associated data such as subject ID, is added in CloudLIMS if the data is present in the file and mapped with the attributes present, enabling efficient management of various studies performed by your laboratory.
  • Set Module Preference: When logging into CloudLIMS, if there is a module that you would like to start using straight away, it can now be set as the 'Default' module. This setting eliminates the need to switch to the desired module every time you log in and see the dashboard.

CloudLIMS Version 1.79 Released

The new version includes the following:

  • Send Test Reports as an Email Attachment: You can now email multiple test reports to your customers. Include all the email addresses of the recipients with each client record while adding or importing them in CloudLIMS. When the test reports are ready and approved, select the email addresses which should receive the report. CloudLIMS will email them the reports to the chosen addresses.
  • Read Test Data: The REST (or web-based) Application Programming Interface (API) for the Test module is now available, facilitating seamless integration of CloudLIMS with your analytical instruments. The REST API reads data in JSON format from CloudLIMS’s Test module which can be used for further downstream processing. For each test, select only those attributes that you would like to read and retrieve from CloudLIMS.
  • Client Portal Services Extended: Your customers can now enter samples from the Client Portal using scanners or barcodes, eliminating the need to enter them manually. Additionally, they can now batch edit samples, saving time.
  • Email Authentication for Notifications: The master administrator can have CloudLIMS verify the email address configured for notification settings. To authenticate, CloudLIMS sends a one-time password (OTP) to the email address configured for sending out notifications from CloudLIMS. The OTP received on the email address needs to be entered in CloudLIMS to complete the authentication process.

CloudLIMS Version 1.78.5 Released

The new version includes the following:

  • Import Aliquots or Derivatives: You can now import multiple aliquots or derivatives from a file, helping you save time to manually enter data and enabling their quick availability in CloudLIMS for testing and external distributions. The system generated or user-specified parent sample ID is used for associating the aliquots or derivatives with the parent samples and for auto-updating the genealogy, facilitating quick tracking of the aliquots or derivatives in the system. The meta-data related to aliquots or derivatives, such as barcode ID, storage location, subject ID, inventory ID, study ID, etc., is updated in CloudLIMS if the data is present in the import file and mapped with the attributes specified in CloudLIMS, enabling efficient data management and interlinking with the other modules.
  • Report for Multiple Tests: Modern testing laboratories perform a number of tests on a day-to-day basis. Based on the clients' reporting requirements, they may need to generate comprehensive test reports containing concise and accurate test results. You can now generate a single comprehensive report for multiple tests, each of which may have one or more samples of same or different types, enabling you to better meet the reporting requirements of your clients. The test reports generated in MS Excel file format facilitate quick downstream processing of test results.
  • Configure Report Template: You can now configure report templates for each module type. For example, you can configure multiple report templates for each test group and test code and set your preferred template as the default. Similarly, you can configure sample or subject report templates for each sample or subject type. The report template enables you to select the attributes that you would like to include in your report with a click of a button. Once you complete configuring report templates, you can generate custom reports based on the set preferences, helping you save time and reduce turnaround time.

CloudLIMS Version 1.78 Released

The new version includes the following:

  • Manage Test Results of Quality Control (QC) Samples to Identify Analytical Errors: QC samples are critical for ensuring the reliability and accuracy of test results. To check any potential issues, such as improper calibration of analytical equipment, faulty reagent kits, etc., that may adversely impact the accuracy of test results, QC samples are subjected to the same treatment as the test samples to validate the test run. This procedure enables testing laboratories to report consistent, accurate and comparable results. While configuring a new sample type in CloudLIMS, you can now classify the sample type as a QC sample. You can add multiple samples under the QC sample type, enter test results for each, and save the results as a template if you would like to use the same set of QC samples in the future. You can also include the QC sample test results in the test report to report for quality assurance.
  • Enhanced Graphical Reporting Flexibility: You can now include the flagging range for each analyte either above or below the bar graph, depending on your result reporting requirement. The analyte names and their observed values are now included just below each bar in the bar graph, providing a visual overview of the test results.
  • Client Portal Services Extended: After logging in to the client portal, you can now associate a subject with each sample added, giving more control when logging samples. This functionality is also particularly useful for collections sites to specify the source while registering samples.

CloudLIMS Version 1.77 Released

The new version includes the following:

  • Validate Test Results: In the validation process, the goal is to ensure that the test methods and the results are verifiable with respect to representativeness, reproducibility and repeatability. With CloudLIMS, you can configure a test validation process, send multiple results for validation, select a verifier, track the validation status, thereby assuring the final test results. The laboratory manager or the approving authority can either approve or reject the test results, note their observations and write their remarks. This functionality helps testing laboratories assure the test results before the report is submitted to clients, an important requirement of ISO 17025:2017.
  • Enhanced Reporting Flexibility: You can now choose either a vertical or horizontal view for reporting analytes and their test results, providing the flexibility to report results as per your preference. Additionally, you can exclude or include a particular section from the test report and save it as a template for generating further test reports.
  • Dispose of Parent Samples Associated with Aliquots or Derivatives: You can now dispose of parent samples from which you have created aliquots or derivatives, without affecting the genealogy of the associated aliquots or derivatives. This helps in discarding those parent samples which are either no longer in use or are exhausted.
  • Edit or Delete Catalogs: This functionality enables you to edit catalogs that were created for the services your laboratory offers. You can now update the information and delete them from CloudLIMS, if those services are modified or discontinued.
  • Upload External Invoices for Your Clients: You can now upload invoices generated using any third-party billing software should you choose not to use the invoicing function in CloudLIMS. Once the invoices are uploaded, your clients can seamlessly access them over the client portal.

CloudLIMS Version 1.76 Released

The new version includes the following:

  • Track Turnaround Time: Longer holding times can have an adverse impact on the quality of the time-sensitive samples, compromising the accuracy of test results. You can now monitor the test turnaround time (TAT) and determine if it is under the threshold. Based on the sample test start date and the test completion date, the turnaround status is updated. This statistic helps laboratory managers to take appropriate corrective measures if the TAT exceeds the threshold testing time, thereby assuring the quality of the test result.
  • Configure Color of Analyte Flags: You can now configure a color for each analyte flag, Optimal, High, Low, Critical High, Critical Low, enabling you to quickly identify the test analyte runs having abnormal or optimal observed values.
  • Include Analyte Flagging Graph in Your Report: You can generate a bar graph based on the analytes and their reference ranges. You can select either three (minimum, maximum, and optimal) or five (minimum, maximum, optimal, critical low and critical high) flagging range option. Based on the final result values of each analyte, a bar graph is generated. The graph has analytes on its x-axis and the flags on its y-axis. The graph proves to be an effective tool to monitor analytes within range and those deviating from the optimal values.
  • Flag Observed Values Based on a User-Defined Attribute: You can now configure the program to raise a flag based on the test results available in the user-defined test result column, providing an alternative to setting pre-configured flags. The user-defined attribute can either have a numeric value or a formula expression.
  • Include Newly Added Analytes to Existing Test Records: You can now choose to include new analytes in the existing test records or exclude them, based on your requirements.

CloudLIMS Version 1.75 Released

The new version includes user interface updates, technical revisions and fixes to reported issues.


CloudLIMS Version 1.74 Released

The new version includes the following:

  • Expedited Test Report Generation: You can now generate test reports conveniently by saving the attribute selection in test report templates. Simply select attributes from Clients, Samples and Subject modules within the test report generation window and save them as a template. Reuse the saved template for generating further test reports without having to select the attributes all over again.
  • Advanced Result Entry: You can now import data to the non-analyte fields available in the test results entry window. For the import, the non-analyte data present in a .xls or .csv file can be imported in addition to the test result values. This feature not only saves time but also eliminates transcription errors.
  • User Interface Enhancements

CloudLIMS Version 1.73 Released

The new version includes the following:

  • Generate Test Report in MS Excel File Format: You can now generate comprehensive test reports in MS Excel file format, enabling further downstream analysis. In the MS Excel report, you can include information of the subject, sample, analytes being tested, and test results. You can further customize the report by including images such as graphs and charts, the organization logo, signatures, and notes, rendering a professional report.
  • Associate Samples with Client Records: You can associate samples with client records while adding samples or while editing multiple sample records at a time. This functionality is also available while importing samples from a file, saving the effort required to manually key in the information or linking it in the product. You can now keep a track of sample owners more efficiently.
  • Select Analytes of Interest While Entering Test Results: You can now select the analytes to be associated with each sample being tested while entering test results. Additionally, you can configure CloudLIMS to hide the analytes that are not associated with any test result. This functionality offers enhanced reporting flexibility to testing laboratories, enabling them to include only the analytes of interest in the test report. The laboratories are therefore able to provide a more concise and relevant reports to their customers.
  • Enhanced Context Search Functionality: You can now run a context search after quickly selecting the desired module (for example, Samples) and type (for example, blood) from the respective drop-down menu. This helps laboratories managing a large number of samples types, test types, study types, to narrow down the search options before performing a search, enabling you to see filtered and more meaningful results.

CloudLIMS Version 1.72 Released

The new version includes the following:

  • Client Portal Services Extended: Your customers can now login and submit samples from the CloudLIMS Client Portal in addition to submitting test requests. When your customers submit samples for testing, the added samples show up as Expected samples and are marked as received upon their receipt in the lab. Your customers receive the status update via the portal, which helps them get information about their service requests in real time.
  • Service Catalogs: This add-on makes it easy for a client to browse through the test service catalog and order a test. For each test, the list of analytes is now displayed, making it easy for your customers to choose a test package. The laboratory, on the other hand, can create custom test packages for the most popular analytes being tested and immediately make the package live on the client portal for their customers to select.
  • Session Security Alert: CloudLIMS prompts a message rendering all actions inactive in the background when the system is left unattended for a specified time internal. The message not only helps prevent unauthorized access but it also safeguards from data being lost when making entries when the session has already expired.
  • Regulatory Compliance: For the cannabis regulatory compliance, you can now further meet guidelines by posting test results to seed-to-sale software such as METRC®, BioTrackTHC®, and Leaf.

CloudLIMS Version 1.71 Released

The new version includes the following:

  • Quick Test Creation and Results Entry: You can associate samples with a test while importing test results from a file. The results are auto-calculated based on the configured formula expression.
  • Batch Update of Samples: Update thousands of sample records quickly using the Batch Update action. You can also create predefined templates to import data by mapping the spreadsheet headers to CloudLIMS attributes/records. This functionality is specifically useful if you are receiving data from an instrument or any other facility in a predefined format.
  • Automatic Client Account Creation: You no longer need to create login credentials for your clients to login to the client portal. CloudLIMS notifies your clients, and provides them a username and a password, as soon as they are registered in the Client Management module. After the first login, your clients can change the password from the profile settings. Their account is now ready to start placing service requests and downloading reports. The master admin can control user access using the Active/Inactive options.
  • Improved Test Report Template: Get rid of data tables and generate professionally formatted reports using the newly improved test report templates. You can arrange Client and Subject data inline for a more organized look, include your Company Logo, Signatures, Notes Section, and graphs & charts with a caption to make the report more informative and comprehensive.

CloudLIMS Version 1.70 Released

The new version includes the following:

  • Pool Samples to Create Derivative(s) or Aliquot(s): With CloudLIMS, you can now pool samples belonging to the same type, obtained from different runs, and same patient or sample source in order to create one or more derivatives or aliquots. Pooling helps clinical and testing laboratories reduce experimental costs by eliminating the need for sample preparation, processing, and testing for samples belonging to the same type and patient, besides reducing analytical run times. While pooling samples, you can choose to consume the entire amount of each parent sample or define the total quantity to be consumed from each sample.
  • Configure Advanced Calculations For Attributes: Two new operators, square root function and percentage, can now be used for defining a formula expression for a new attribute, enabling accurate calculation of complex test results.
  • Restore Disposed Samples: You can restore samples which are accidentally disposed of in the system, enabling you to correct manual errors. Additionally, you can also configure digital signature for sample restore activity and assign sample restoring rights to different users based on their roles.
  • Configure Default Values for Test Result Attributes: This version of CloudLIMS enables you to configure default values for test result attributes, saving time and reducing the chances of manual errors.
  • Include Images in Your Report: You can include images, such as graphs and charts, and define where they should appear in the report. You can add a caption and define the image size to use, enabling you to further customize your report, rendering a professional looking report with facts and backed by figures to support them.
  • Improved Batch Editing Functionality: The sample batch editing function is now extended to include sample storage location, wherein, you can update storage locations of multiple sample records at once.
  • GUI improvements for a more user-friendly environment.

CloudLIMS Version 1.69 Released

The new version includes the following:

  • Client Portal: You can now allow your customer to login to the CloudLIMS’ self serve facility. Your customers can place orders, check the status, view test results and download invoices, saving your time and effort in client servicing.
  • Automatic Test Result Calculation: You can now import sample test results from .csv or .xlsx file formats. The test results data could contain results from tests on multiple analytes. The raw results can be transformed to meaningful data using formulae which you can key in the test results calculation field. So in one step, you not only import the raw test results, you associate them with the sample data and get meaningful results!
  • Account Lockout: You can now set the number of failed login attempts for locking out a user. Once a user is locked out for trying to log-in multiple times and failing, only the administrator can unlock it by resetting the password. Alternatively, a user can wait out the Account Lockout Duration, and try logging-in again. This functionality helps prevent unauthorized access.
  • Sample Type Filter for Tests: As a quality check and for ease of usage, one can set acceptable sample types for a test. This filter is automatically applied when assigning tests for samples.
  • Enhanced Test Report/COA: Now generate test reports and COAs including detailed client information in addition to Subject, Sample and Result details.
  • List Creation using Import: You can import multiple comma separated values in List type thereby eliminating the need to create a multiple item list by manual selection.

CloudLIMS Version 1.68 Released

The new version includes the following:

  • Configuration of Lab Services for Clients: This version of CloudLIMS enables you to configure your laboratory services such as sample purchase requests, sample storage requests, sample test requests etc. under the new Lab Services & Billing module. Using this new module, you can add client orders/requests and process them in real-time to deliver high-quality service to your clients.
  • Catalog Configuration for Lab Services: You can now configure various lab service packages and create your choice of catalogs with a defined pricing for each lab service offered by your laboratory. You can simply select a pre-configured catalog while adding a client order under Lab Services & Billing module. Once the request is processed, you can also generate a billing invoice for your clients.
  • Streamlined Configurability of Analyte Groups & Flagging Sets: You can now configure individual analyte groups and add analytes under each group to define the tests in your laboratory. You can also configure multiple flagging sets applicable to all analyte groups under each test.
  • Expedited Multi-Analyte Test Results Entry: You can now import test results for samples with multi-analytes in .csv and .xls file formats and expedite the testing and reporting in your laboratory. Lower your sample testing turnaround times and improve your lab’s operational efficiency, offering value services to your clients.

CloudLIMS Version 1.67 Released

The new version includes the following:

  • Extended Lab Inventory Management: You can now associate your lab inventory, such as chemicals, reagents and glassware to the enlisted tests so that the consumption of reagents or labware is automatically deducted with their usage in tests. The deduction raises a flag whenever lab reagents and supplies below the specified threshold in order for your lab to place orders in time, before they are exhausted.
  • Improved Sorting Functionality: You can now sort records across the modules in CloudLIMS such as Samples, Subjects, Studies, Lab Inventory etc from the latest to the oldest and vice-versa, enabling you to navigate through massive volumes of data with a click of a button.
  • Editing Incoming Packages: You can now attach the documents or receipts with an incoming package even when all samples of the package are stored so that your sample documentation is complete.
  • Upload Images for Sub-Types: CloudLIMS is now equipped with the option to upload images of your choice for each sub-type in the Samples and Lab Inventory modules. This option helps you control the product interface to use images with which you are familiar.
  • Other GUI improvements.

CloudLIMS Version 1.66 Released

The new version includes the following:

  • Write API Release: The CloudLIMS API (via REST services) now supports write actions including data insertion into Samples, Subjects, Clients and Lab Inventory modules.
  • Extended Read API Access: You can now create templates from a list of selected attributes for data retrieval from Samples, Subjects, Clients, Lab Inventory, and Studies modules.
  • Configure Calculations for Fields: You can now configure a new attribute by defining a formula expression using other numeric attributes in the system for accurate test results calculations.
  • Expanded View Preferences for External IDs: The Storage ID [External] and Study ID [External] are now displayed in the Samples module to show the association of samples with the storage containers and study IDs that you use in your records. This enables users to view the external IDs without having to switch to other modules.
  • Extended Search Functionality: You can run a context search and a barcode search to pick specific samples to check-in or check-out from the freezer inventory, laboratory or biobank.
  • Minor GUI improvements.

CloudLIMS Version 1.65 Released

The new version includes the following:

  • Intuitive Dashboard: For a quick overview of laboratory operations and dynamic data visualization in real-time, the new dashboard facilitates managers with the ability to get a quick snapshot of various activities carried out in the laboratory. It not only helps identify bottlenecks to the scheduled jobs in the workflows but also helps find ways to improve quality and resource planning, thereby helping maintain real-time metrics on turnaround time.
  • Enhanced Side Menu Navigation: You can now utilize more workspace in CloudLIMS with the availability of modules and tabs in a collapsible side menu.
  • New Unit Configuration: You now have the option to add new units of measurement, over what’s already available, for numeric data fields in CloudLIMS.
  • Set Default Unit: You can set a unit of your choice as the default for numeric data fields, resulting in faster and convenient data entry.
  • Extended Attribute Copying Capability From Parent to Aliquot: The list of attributes to be copied from a parent sample to its aliquot now includes the Study ID as well, helping you avoid associating study ID with aliquots manually each time you create them.
  • Other GUI improvements.

CloudLIMS Version 1.64 Released

The new version includes the following:

  • Client Management: This new module in CloudLIMS helps clinical, environmental and cannabis testing labs manage client information comprehensively. You can easily configure details of clients and associate them with the existing patient and sample entries to record client transactions and offer a personalized service.
  • Reflex Test: If you have a clinical, environmental or cannabis sample that is tested for one analyte, and would like to order another test based on the test result obtained, you can now do so using the Test module. You can easily order another test for a sample, based on the outcome of a previous test, for further profiling, confirmation or analysis using the Reflex Test functionality.
  • Test Chronology: You can track the order in which various tests are performed on a sample in your lab.
  • Sample Batch IDs: This functionality allows you to create a batch of samples, which could have been obtained at different time points from patients, or from analytical testing processes, quality control workflows or production lines in a manufacturing unit. You can assign a batch ID to every batch to quickly identify the samples on the basis of an attribute such as surgery date, collection date, manufacturing date etc.
  • Flexible Sample Addition: Customize your sample addition process by setting a default for the number of samples you would like to add at a time in CloudLIMS.
  • Enhanced Authentication for Dispose Action: Configure digital signature with reasons to authenticate the dispose action in Storage module.
  • Extended Search Functionality: You can now run an Advanced search using multiple search values for attributes.
  • E-mail notification improvements.

CloudLIMS Version 1.63 Released

The new version includes the following:

  • Multi-analyte Testing: This functionality now facilitates the analysis of clinical, environmental and cannabis samples, where a number of analytes are tested using the same sample in the same test run. With CloudLIMS, you can now configure multiple analytes for a test and create flagging sets for each. The specially designed results entry dialogue enables result entry for the analytes tested in a sample. You can also publish professional test reports with the test results for your clients.
  • Enhanced Stock Depletion Alerts: Set stock depletion alarms for your vital laboratory supplies, reagents and consumables. Receive timely alerts within the application or as email notifications and schedule re-orders to replenish depleted stock.
  • Stock Quantity Calculation: You can now easily calculate stock level of the required samples to keep track of the quantity.
  • Improved Search Functionality: You can now configure a set of attributes you would like to use to look up records in CloudLIMS using the context search. These attributes can be set as default, so you can quickly select the search criteria.
  • GUI and performance improvements.

CloudLIMS Version 1.62 Released

The new version includes the following:

  • Improved Digital Signature Authentication: Configure predefined set of reasons and set them as default for digital signature authentication for the different activities performed under each module.
  • Editable Defaults: Quickly edit the existing default attributes from the application interface and control when to mandate the attributes across all the modules of CloudLIMS.
  • GUI and performance improvements.

CloudLIMS Version 1.61 Released

The new version includes the following:

  • Extended Report Customization: Create professional data reports easily and include digital signatures. You can also adjust the text formatting and alignment for a custom view. Include additional information such as Limitations, References, Disclaimer etc. for comprehensive and succinct reporting.
  • Enhanced PHI Audit Trail Functionality: Record and track the “view” and “reporting” actions performed by users for masked Protected Health Information (PHI) by using the PHI Audit Trail.
  • Bug fixes, GUI and performance enhancements.

CloudLIMS Version 1.60 Released

The new version includes the following:

  • XML Format for API-Data Retrieval: The CloudLIMS API (via REST services) which was released recently for easy data retrieval from Samples, Subjects, Studies & Lab Inventory modules, now supports XML format as well.
  • Automated Aliquot Data Entry: The new version enables copying of information from parent samples to aliquots/derivatives for selected attributes, avoiding the need to enter data that is already available in the system.
  • Expanded ModuleID Preferences: You can now use a “hyphen” character in the ModuleID prefix to designate module specific data.

CloudLIMS Version 1.59 Released

The new version includes the following:

  • CoC in Test Module: While you transfer a test to another user, you now have the option to receive/send notifications, include a digital signature for authentication, and assign rights to users for the transferred tests. This functionality helps manage the Chain of Custody (CoC) for qualitative and quantitative tests.
  • Virtual Storage Creation: To create storage units of a defined capacity or shape, you can now disable certain wells while assigning storage locations to samples. This functionality is also useful for reserving space for incoming samples.
  • Archival of Samples based on Status: You can now archive and store less frequently used sample data separately, based on their status (such as shipped etc.).
  • Multi-select/ List Attribute Creation: To have more than one value for an attribute, you can now configure a list from which multiple values can be selected while entering data in a form.
  • CTRL+SHIFT Selection: You can now simply use standard keyboard strokes such as CTRL+SHIFT keys for selecting multiple records, just as you do in a spreadsheet.
  • GUI enhancement for a more intuitive interface and other minor improvements.

CloudLIMS Version 1.58 Released

The new version includes the following:

  • Improved Context Search Functionality: The context search functionality is now extended to all subject selection windows enabling faster & easy subject selection.
  • Extended Subject Import Functionality: You can now import subjects with multiple samples associated to them. You can directly associate samples with subjects by entering the sample IDs against the subject information in an xls or csv file format that is being imported.
  • Enhanced Storage Module Functionality: By selecting samples from the Storage module, you can now cart samples and update sample barcodes. This functionality was previously available only from the Samples module.
  • API Release: The CloudLIMS API (via REST services) is now available. It supports data retrieval from the Samples, Subjects, Studies & Lab Inventory modules.
  • Larger file Attachments: You can now attach larger files of sizes up to 20 MB to save any relevant laboratory data, informed consents, protocols, SOPs etc.

CloudLIMS Version 1.57 Released

The new version includes the following:

  • Improved Batch Editing Functionality: The batch editing function is now extended to aliquots and derivatives, wherein, you can edit a selected set of attributes for multiple records at once.
  • Centralized Storage: Manage all sample operations from the Storage module, centralizing sample and storage management.
  • Barcode & Label Generation for Lab Inventory: Use barcodes and labels to define your labware—in addition to samples—for traceability.

CloudLIMS Version 1.56 Released

The new version includes the following:

  • Merged Samples & Aliquots: Manage samples and their corresponding aliquots and derivatives all in one place using the Samples module.
  • Subtype Form Duplication: Copy a subtype form with all the attributes, saving time on creating similar forms.
  • Improved Import Functionality: Import samples along with their storage locations updating the records in the product as well.
  • Enhanced Search Capability: Perform a context search in all the dialogues for sample selection.
  • Modularity Selection: Selection of modules is now possible, hiding the modules not in use.
  • Other minor improvements and interface enhancements.

CloudLIMS Version 1.55 Released

The new version includes the following:

  • LDAP Support: For enhanced user authentication, LDAP server credentials can be used for logging-in.
  • Easy Data Import: Now map data attributes to the fields configured in forms during data import using spreadsheets.
  • Improvements In Reports for Easy Customization.

CloudLIMS Version 1.50 Released

The new version includes the following:

  • Testing Module Extension: Configure qualitative and quantitative tests and associate them with the existing patient and sample records. Generate reports for test results.
  • Extended Access Permissions: Now, assign access permissions to various studies carried out in your laboratory to avoid unauthorized access to confidential data in line with HIPAA guidelines.
  • Sub-sections in the Data Forms: Create sub-sections to organize your your data collection better.
  • Batch editing related improvements, functional revision, basic bug fixes and other minor enhancements.

CloudLIMS Version 1.40 Released

The new version includes the following:

  • Testing Module: Configure quantitative tests and associate them with the existing patient and sample records.
  • Batch Editing: Edit multiple sample records at the same time to enable speedy edits.
  • Attribute Uniqueness Check: Ensure all attribute values are unique with the system's improved validation check for uniqueness.
  • RFID Support: The system now supports RFID using BioTillion Box Mapper to identify and track tags attached to your lab inventory.
  • Ziath Integration: Supports XML file for seamless integration with Ziath scanner.
  • Label Generation: Generate custom label designs and export them to PDF for printing.
  • Show/Hide Functionality: Enable Show/ Hide function for selected attributes (such as Subject Id and External Subject ID in Sample Module etc).

CloudLIMS Version 1.39 Released

The new version includes the following:

  • Drag & Drop Functionality: Shuffle storage units within or among storage units using a drag and drop function, making it easy to move around data with visual aids.
  • Improved Graphical User Interface: New icons for sample types, their status and sample activities make your work even more engaging.
  • Electronic Signatures For Reporting: Add electronic signatures, organize reports and insert logos to add value to your professional reports.
  • Generate Packing Slips: For outgoing packages, generate packing slips to verify the contents of the box.
  • A bunch of improvements to improve user experience.

CloudLIMS Version 1.38 Released

The new version includes the following:

  • Serial Lot ID: Provide a prefix to this ID and use it to name the samples in a serial order.
  • Print Graphical Location: Print the graphical representation of the storage unit/box showing samples along with their Sample IDs to share information among colleagues.
  • Report Template Configuration: Generate meaningful reports and save them as templates for future use. You can also add your company logo to customize the report.
  • Sample Pick List: Select samples and group them for batch processing of tests or packaging.

CloudLIMS Version 1.37 Released

The new version includes the following:

  • Icons for Default Sub-types: CloudLIMS now has an improved interface with graphical icons for different sample types, storage container types and action buttons in each module that enable a visually intuitive user interface.
  • Sample-Study Association: You can now maintain the Sample ID association with a study as long as it exists in the database, even if the sample is dissociated or checked-out until it is disposed of.
  • Sample Import by Scanning Storage Units: The feature enables you to import samples by scanning the tube and vial barcodes (what does within freezers mean? The tubes are being stored at this time). You can also check-in and check-out the individual samples or the complete box containing the samples. CloudLIMS currently supports flat-bed and handheld scanners.
  • Enhanced Sample Storage Capability: You can now associate samples to a storage location based on similar barcode IDs.

CloudLIMS Version 1.36 Released

The new version includes the following:

  • Streamlined Request Processing with Automatic Notifications: You can now configure automatic alerts and notifications for authorized users for activities such as request approval/rejection/assignment through its life cycle and thereby, speed-up its processing. Also, upon processing the request, the request ID is associated with sample, aliquots, and packages.
  • Alerts for Sample Functions: You can now configure automatic alerts for sample/aliquot depletion, expiry, sample/aliquot counts and their freeze-thaw cycle counts. This feature helps you stay notified in a timely manner to replenish your stock.
  • User interface (UI) Improvements.

CloudLIMS Version 1.35 Released

The new version includes the following:

  • Diversified Data Type Configuration for Attributes: This enhancement provides users with greater configurability, scalability, and standardization. You can now configure attributes and make data entry easier using pre-loaded radio buttons, check boxes, spinners, combo-lists options. You can also define an attribute type with a minimum and maximum character length.
  • Enhanced Sample Form Configuration: This feature allows you to configure forms specific to each sample type, just as a template, so that samples can be added using the form over and over again.
  • Edit Sub-Type Functionality: Using this feature you can now edit the newly added or existing sub-type labels in CloudLIMS.
  • Attribute Sharing Across Modules: The subject module attributes such as Subject ID and Subject ID [External] are now made available in Samples & Aliquots module. For every sample/aliquot, by clicking the subject ID, the associated subject information is made available from the Samples & Aliquots module, without the need of switching to the Subject module to access the information.
  • HIPAA Compliance: You can configure attributes and enforce view restrictions for users in the Subjects and Samples modules. This will prevent unauthorized access to sensitive data.
  • Improved Storage ID Pattern Configuration: You can now associate the storage path with the storage ID and view it on the sample information page upon hovering the mouse over the storage ID. This provides a quick snapshot of the storage path for a sample enabling quick retrieval from your freezer inventory.
  • Improved Request Module: An enhanced level of validations required in the request processing workflow further streamlines your laboratory operations. You can now attach documents or related project files to requests for referencing.
  • Extended Sample & Aliquot Creation Capability: You can now directly add samples to the subject record and create aliquots instantly. The newly created samples and aliquots are automatically linked to the subject record facilitating quick data entry.
  • Advanced Search Functionality: You can now run a search using multiple attributes belonging to different modules, all at once using the Advanced Search. You can thereby obtain a filtered list without having the need to search each module separately. You can also save the search query as a template and use it whenever required.
  • User Interface (UI) improvements to improve user experience.

CloudLIMS Version 1.30 Released

The new version includes the following:

  • Batch Import: You can now upload multiple samples, subjects, storage units etc in a batch into CloudLIMS by using this import functionality. The mapping template facilitates automatic mapping of similar column headers from the import file (.xls or .csv) with the attributes in CloudLIMS. You can also map the headers with different names manually and save the mapped settings as a template for future use. After uploading the data, all the corresponding meta-data is linked. Also, your imported data file log is maintained for future reference. A detailed error log enables you to reprocess your import file, in case the import fails.
  • Improved Subject Form Configuration: This configuration allows for storing of patient data or any source of sample such as plants, animals etc as needed by your laboratory workflows. You can now create new sections and configure attributes in each new section in the subjects form to store and logically organize more information as per your collection system.
  • Audit Trail Configuration: This feature helps the admin user to enforce electronic signatures for individual users while performing various laboratory operations in the program.
  • Units Configuration: You can now configure new units of measurement and define the measurement parameters and conversion formula for the units entered in CloudLIMS.
  • Barcode Generation, Label Designing, Printing & Scanning: CloudLIMS enables you to generate barcodes for samples by encoding a specific set of sample data. You can also design barcode labels, adjust the printer and page setting options and print the labels, without having the need to purchase a separate software tool for label design and barcode generation. Samples can be entered into CloudLIMS by scanning the barcodes from the printed labels for easy data entry.
  • User Interface (UI) improvements to improve user experience.

CloudLIMS Version 1.20 Released

The new version includes the following:

  • Chain of Custody (CoC): Laboratories transfer samples from one lab user (custodian) to another, while tracking the complete custodial information such as who possesses the sample, when did he/she take possession, where is the sample etc. Detailed COC records can now be maintained for all the samples that move through your lab right from login to disposal, thereby helping you meet legal and regulatory requirements with ease.
  • Genealogy: You can now associate the aliquots and derivatives with the parent samples and automatically record the parent-child relationship, thereby, maintaining the complete genealogy for each sample.

CloudLIMS Version 1.15 Released

The new version includes the following:

  • View Rights: This feature allows you to control who can view your laboratory data within the application and access it. It helps follow HIPAA compliance and restricts unauthorized data access.

CloudLIMS Version 1.1 Released

The new version includes the following:

  • Advanced Search and Reporting: This new module enables quick searching using multiple attribute filters to query data of interest from CloudLIMS with just a few clicks. The powerful search functionality allows for interrogating the data in order to receive inputs on the results of studies being conducted. You can generate a PDF report of the search results for sharing them with colleagues.
  • Derivatives: Create derivatives of a new type from an existing sample or an aliquot type.
  • External Module IDs: You can now define your own Module ID to be associated with the data and can use it as a criterion while performing a search across the database. CloudLIMS assigns it own ID anyways.


© CloudLIMS.com. All Rights Reserved.