Biorepository Management System Purpose Built For Commercial Biobanks

Commercial Biobanking Workflow

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CloudLIMS Features That Support Commercial Biobanks

CloudLIMS is a biorepository management system designed to manage the entire life cycle of samples and their associated data from end to end. It offers the following features that support commercial biobanks:

Manages and tracks samples from reception, storage, transportation to disposal while automating sample processing workflows

Optimizes sample inventory in the freezer units by effectively managing the freezer capacity, samples stored and unused spaces

Prevents unauthorized access and restricts access to modules, actions, and data based on the rights assigned to users and user groups to maintain the integrity of samples

For the CloudLIMS client portal, you can configure catalogs to meet client-specific needs for sample purchase and storage. You can enable your clients to place sample purchases and storage requests. Furthermore, you can configure automated workflows to process requests once received from clients. Additionally, you can track the status of the requests. The portal also enables you to share an invoice with a client once your lab generates it and marks the request as completed.

Manages staff and generates training competency matrix to quickly visualize the training status or competency level of staff

Manages inventory and generates inventory reports for optimal resource management and utilization

Maintains a genealogy and facilitates barcode search of parent and child samples

Creates and assigns unique barcodes to samples and prints labels

Sends regular alerts on sample expiry, freeze-thaw count, and sample quantity to biobank managers

Supports a filter-based context search to refine sample search, making it easy to find the sample of interest

Optimizes management of all SOPs and confidential documents, while tracking full version history of the folders, subfolders and each document within them

Tracks lab inventory such as reagents, consumables, kits, and raises alerts before the inventory depletes or expires

Assigns role-based access permissions to authorized individuals and user groups to safeguard the PHI of sample donors and prevent data misuse

Enables customers to place and track sample purchase along with downloading invoices from the client portal.

Supports two-factor authentication (OTP and password-based) and locks account temporarily in case of multiple failed login attempts for foolproof security

Maintains a log of all user activities in a biobank and generates audit reports

How CloudLIMS Supports Commercial Biobanks: A Glimpse Inside

Regulatory Compliance for Commercial Biobanks

Commercial involvement in the collection, handling, and storage of biosamples is generally not condemned, so long as scientific, ethical, and social norms are upheld.

Commercial biobanks are required to comply with the following regulations:

Why CloudLIMS?

CloudLIMS offers a secure, cloud-based biorepository management system that can be deployed in less than a week, enabling you to go live in no time.

A commercial biobank using CloudLIMS’ biorepository management system enjoys the following unique benefits:

It facilitates instant and secure data access from anywhere and at any time
It reduces operational costs and enhances operational efficiency
It is easy to configure and scale without any chances of data loss
It supports integration with temperature monitoring systems to monitor temperature within and outside freezers in a biobank
It helps commercial biobanks easily automate workflows and track deviations from standard predefined workflows
It enables commercial biobanks to meet regulatory compliance and follow sample management best practices with ease
It enables commercial biobanks to offer customer service to their clients using a secure client portal that tracks service requests

What Our Customers Say About Us

"Our biorepository is mainly comprised of biospecimens from cancer patients, including blood, tumor, adjacent normal tissue, adipose tissue, and urine. Our partner hospitals in India collect these samples, which are then processed and stored at our facility. What we like best about CloudLIMS is the product functionality and perseverance of the CloudLIMS team in addressing our challenging needs. The feature that stands out for us is the ability to track the complete genealogy of samples and manage patient data, including patients' consent. With this feature, we can trace the history of each sample easily, including the patient from whom it was collected, the condition of the patient at the time of collection, etc. The product also enables us to meet ISO 20387 compliance requirements with ease. The team's support during our evaluation process was excellent, and they answered all our questions satisfactorily. We conducted thorough testing before purchasing the product. Our entire team, including C-level executives, participated in the evaluation process, and we were impressed with the product's full capabilities."

Tanmay Gharat, Ph.D.

Techno-Commercial Manager, Integrated Drug Discovery & Development, Yashraj Biotechnology Ltd., India

“We recently had the pleasure of meeting the CloudLIMS team at the IBS 2023 Annual Conference & Exhibition in New Delhi, India, and our experience with them was exceptional. Selecting a vendor for a Laboratory Information Management System (LIMS) can be daunting, but CloudLIMS stood out for us due to their expertise in the industry and prior experience in streamlining the operations of another group we knew. The fact that CloudLIMS is a purpose-built LIMS for both biobanks and clinical research labs, which are the two types of facilities we have across India, made our decision easy. During the demo, we were greatly impressed by the functionality and intuitive interface of CloudLIMS.

We will be using CloudLIMS for our biobanking facility in Kolkata and our outstation sites as well. We plan to expand to our clinical research labs in the future. Their expertise, reliability, and commitment to customer satisfaction make them a top choice for any biobank or clinical research facility looking for a robust LIMS system. I would highly recommend CloudLIMS.”